Transitioning to a Paperless Office
Posted by Marya Ulis on Wed, Aug 10, 2011 @ 07:37 PM
The advent of the paperless office has been heralded for years now, as you can see from the above outdated graphic of the KwikTag paper monster, but for many businesses, it simply hasn't happened...at least, not entirely. While computer technologies did reduce reliance on traditional hard-copy filing, they weren't able to completely digitize transactional documents such as invoices and order forms. In fact, many experts now think that offices will never be completely paperless, and that hard-copy documents will always have a role to play in the world of business-to-business commerce. However, the manual filing and management of paper documents is fraught with risk and error, sometimes resulting in costly miscues, but it was something that simply couldn't be completely avoided until transactional content management software came along.
Transactional Content Management software refers to a suite of computer programs that provide advanced document filing, sorting and retrieval capabilities as well as supporting enterprise resource planning (ERP) initiatives. It facilitates the automatic capture of important transactional documents, instantly creating digital backups of all hard copies that are generated by a company's invoicing and order tracking departments.
For offices that want to go paperless, or at least reduce their dependence of hard-copy document filing, the benefits of transactional content management software are proven. The cost savings it offers are immediate; the automated digitization and storage of documents dramatically reduces labor expenditures and boosts efficiency, and the stored information is far more usable, accessible and accurate than manual systems can offer. In addition, transactional content management software speeds up customer service and hastens internal business processes.
While the paperless office may never come to pass the way it was originally envisioned, there is no doubt that advanced transactional content management software tools are transforming the modern workplace for the better. ImageTag combines our transactional content management software, KwikTag, with a consultative approach to implementation that includes business process review and streamlining. We ensure you achieve an office that is definitely efficient, if not completely paperless. View a demo of KwikTag's routing and approval workflow functionality at www.kwiktagdemo.com